Administrative Support Specialist
2 days ago
Core Design Builders is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our company's commitment to delivering quality projects to our clients.
Key Responsibilities:- Process building and work permits, as well as other relevant documents, for our company's projects.
- Track the transmittal of tools and equipment, ensuring timely delivery.
- Maintain a tools tracking database, providing accurate and up-to-date information.
- Assist in sourcing the best materials and services for the company by gathering competitive quotes from suppliers, ensuring they meet project managers' specifications.
- Collate daily lists of materials for purchase, for project managers' review and confirmation.
- Prepare purchase orders and requests for payment, ensuring timely and accurate processing.
- Follow up on materials and service delivery for projects, ensuring timely completion.
- Maintain an inventory of office supplies and equipment, ensuring adequate stock levels.
- Maintain a supplier database, providing easy access to supplier information.
- Maintain soft and hard copies of official documents per project, for company files and client turnover.
- Provide clerical assistance, including typing, copying, filing, record-keeping, and distributing mail.
- Schedule coordination and other project-related meetings, securing confirmation of relevant attendees.
- Perform other related duties as assigned.
- Bachelor's degree required.
- 3+ years of hands-on administrative support experience.
- Experience in processing building and work permits.
- Proficiency in MS Word and MS Excel is a must.
- Knowledge of operating standard office equipment.
- Driver's license preferred.
- Excellent communication skills – written and verbal.
- Ability to work with minimal supervision.
- Ability to work on and prioritize responsibilities for multiple projects simultaneously.
- Strong attention to detail and analytical skills.
Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.
Interested candidates may send their CV to careers.coredesign@gmail.com. Please indicate 'Administrative Assistant application' in the subject line of your email.
About Core Design Builders
Established in 2005, Core Design Builders offers construction, design services, and project management services, quickly growing to include a wide range of residential, industrial, commercial, and interior fit-out projects in its portfolio.
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