Virtual Assistant Specialist
19 hours ago
The Administrative Professional plays a vital role in supporting various operational functions within an organization.
This multifaceted role involves managing clerical tasks, providing support to management, and assisting with financial, recruiting, or sales processes. The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced work environment.
Key Responsibilities:
- Administrative Support:
- Organize and maintain written and digital records, including data entry and document management.
- Coordinate and manage calendars, schedules, and appointments across different time zones.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Conduct research, collect data, and provide information to support decision-making.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Assist in the coordination of meetings, conferences, and business initiatives.
- Perform ad-hoc administrative duties as needed to support business operations.
- Sales or Recruiting & Client Support:
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Assist in implementing new sales programs, procedures, and systems.
- Coordinate communication between internal teams and external stakeholders, including clients and vendors.
- RECRUITING
- Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
- Coordinate communication between candidates and the designated recruiter.
- Financial Support:
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
- Assist with budgeting, financial reviews, and preparation of confidential financial documents.
- Technical Support:
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
- Support project management efforts by tracking progress and communicating updates.
- Required Skills and Qualifications:
- Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
- Communication: Excellent command of English, both written and verbal.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Communication: Excellent command of English, both written and verbal.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
- Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
- Required Skills and Qualifications:
- Support project management efforts by tracking progress and communicating updates.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Technical Support:
- Assist with budgeting, financial reviews, and preparation of confidential financial documents.
- Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Financial Support:
- Coordinate communication between candidates and the designated recruiter.
- Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
- RECRUITING
- Coordinate communication between internal teams and external stakeholders, including clients and vendors.
- Assist in implementing new sales programs, procedures, and systems.
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Sales or Recruiting & Client Support:
- Perform ad-hoc administrative duties as needed to support business operations.
- Assist in the coordination of meetings, conferences, and business initiatives.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Conduct research, collect data, and provide information to support decision-making.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Coordinate and manage calendars, schedules, and appointments across different time zones.
- Organize and maintain written and digital records, including data entry and document management.
-
Lead Generation Virtual Assistant
1 week ago
General Santos, Soccsksargen, Philippines Virtual Champs Global Full time ₱300,000 - ₱600,000 per yearJob Title: Lead Generation Virtual Assistant (Wholesale Real Estate Lead Scraper)Hours: 4 hours daily to start (Mon-Fri)Job Overview:We're looking for a detail-oriented and proactive Lead Generation VA to support our wholesale real estate business. This role focuses on sourcing high-quality leads using platforms like Propstream, BatchLeads, and...
-
Virtual Support Specialist
19 hours ago
General Santos, Soccsksargen, Philippines beBeeHealthcare Full time ₱349 - ₱449Job SummaryWe are seeking a highly organized and detail-oriented Virtual Support Specialist to provide administrative assistance in our healthcare environment.Duties and ResponsibilitiesManage company email, ensuring timely responses and follow-ups.Handle intake calls from patients and families with professionalism and empathy.Support the home health team...
-
Visionary Virtual Assistant Manager
2 days ago
General Santos, Soccsksargen, Philippines beBeeLeadership Full time ₱475,200 - ₱504,000Virtual Assistance Career OpportunityWe are seeking an experienced Account Lead to join our team and be part of shaping the future of virtual assistance services.In this role, you will lead direct video interactions with international clients, coach and develop a high-performing team of virtual assistants, shape the future of our proprietary software through...
-
Virtual Assistant Team Manager
2 days ago
General Santos, Soccsksargen, Philippines beBeeClient Full time ₱380,000 - ₱420,000Job OverviewThis role plays a crucial part in revolutionizing virtual assistance services by bridging the gap between clients and virtual assistants. The Account Relationship Lead will be responsible for leading direct video interactions with international clients, coaching and developing a high-performing team of virtual assistants, and building lasting...
-
Virtual Healthcare Support Specialist
2 days ago
General Santos, Soccsksargen, Philippines beBeeHealthcare Full time $660 - $970Job Title: Virtual Healthcare Support Specialist", "Role Overview", "This is an exciting opportunity to work in a dynamic team as a Virtual Healthcare Support Specialist. As a key member of our team, you will play a vital role in supporting healthcare professionals and patients through efficient documentation, appointment management, and data analysis.",...
-
Flexible Virtual Assistant Role
2 days ago
General Santos, Soccsksargen, Philippines beBeeJob Part time ₱150,000 - ₱300,000Virtual Assistant OpportunityWork from home as a virtual assistant in a dynamic and growing team. This role offers the chance to develop new skills, work independently, and contribute to the success of our organization.Key Responsibilities:Transcription: Listen to live or recorded calls and take accurate notes of key points discussed.Call Preparation:...
-
General Santos, Soccsksargen, Philippines beBeeVirtual Part time ₱300,000 - ₱450,000Administrative professionals play a crucial role in various organizations, ensuring seamless operations and efficient workflow. In this context, we are seeking a skilled Virtual Assistant to provide support with administrative tasks in a flexible remote setup.">Job DescriptionThe successful candidate will be responsible for performing routine tasks, data...
-
Virtual Assistant Professional
2 days ago
General Santos, Soccsksargen, Philippines beBeeExecutive Full time ₱1,000,000 - ₱1,200,000Job Title: Virtual Assistant ProfessionalWe are seeking a highly organized and detail-oriented professional to join our team. This role involves performing high-level administrative tasks, including managing calendars, making travel arrangements, and preparing expense reports.Managing complex schedules and prioritizing work under pressurePerforming planning,...
-
Full-Time Virtual Assistant Position
2 days ago
General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱7,200 - ₱78,000Virtual Assistant RoleWe are seeking a highly organized and detail-oriented Virtual Assistant to provide comprehensive administrative, organizational, and operational support remotely to one client with multiple stakeholders based in the United States. The ideal candidate will be proactive, adept at managing a diverse range of tasks, and possess exceptional...
-
Highly Organized Virtual Support Specialist
2 days ago
General Santos, Soccsksargen, Philippines beBeeSupport Full time ₱3,500 - ₱4,500Virtual Support SpecialistWe are seeking a highly skilled, detail-oriented Virtual Support Specialist to join our remote team.The ideal candidate will possess excellent organizational skills, be able to work independently, and contribute to the efficiency of our business by providing personalized support to executive members.The role involves performing...
