Full-Time Virtual Assistant Position

1 day ago

General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱7,200 - ₱78,000
Virtual Assistant Role

We are seeking a highly organized and detail-oriented Virtual Assistant to provide comprehensive administrative, organizational, and operational support remotely to one client with multiple stakeholders based in the United States. The ideal candidate will be proactive, adept at managing a diverse range of tasks, and possess exceptional multitasking skills.

  • Email Management: Manage and organize emails, including database mining and sending nurturing emails.
  • Scheduling: Schedule and coordinate meetings, appointments, and occasional travel arrangements, ensuring efficient time management.
  • Document Management: Prepare and organize documents such as reports, memos, and other office files.
  • Research: Conduct resume sourcing and mining, adding new customer records to ESC2, and suggest local networking or other groups.
  • Social Media: Responsible for content creation, scheduling, posting, audience engagement, and tracking.
  • Customer Relationship Management: Provide client support by managing inquiries and feedback and resolving occasional issues in a timely fashion, including tracking opportunities in CRMs and necessary follow-through.
  • Administrative Support: Provide administrative assistance, including basic accounting tasks, conducting territory checks, and preparing and sending customer contracts and funding/affiliate referrals.
  • Special Projects/Project Management: Assist in the preparation of regularly scheduled reports and coordinating projects, and supporting delivery.

The successful candidate will have a strong computer aptitude, excellent communication skills, and experience working independently in an autonomous environment. Additionally, they will have a high level of organization, analytical skills, and attention to detail.

Bachelor's degree preferred, but not required; a high school diploma is required. At least one year of experience in lead generation and/or appointment setting for international clients is also required.

Key Qualifications:

  • Bachelor's degree preferred, but not required; a high school diploma required.
  • Experience as a virtual assistant or remote assistant role.
  • At least one year of experience in lead generation and/or appointment setting for international clients.
  • Ability to qualify and prioritize leads effectively.
  • Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRM experience, experience with AI and automation tools.
  • Strong organization, oral and written communication skills.
  • Analytical skills with particular attention to detail.
  • Aptitude in data management, analytics, and reporting preparation.
  • Ability to function in an autonomous environment—independent worker, self-directed.
  • Highly flexible and adaptable, with proven ability to report and collaborate effectively with multiple coaches, adjusting to varying communication styles and priorities.

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