Coordinated Scheduling Expert

1 day ago

Caloocan City, National Capital Region, Philippines beBeeScheduler Full time ₱2,500,000 - ₱4,000,000
Role Summary

We are seeking an experienced Coordinator to join our team. The ideal candidate will have a proven track record in scheduling and coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.

The Coordinator will play a vital role in coordinating meetings, internal check-ins, consultations, and follow-ups with U.S.-based professionals and clients. This role requires strong time management, attention to detail, and proactive communication skills.

Key Responsibilities
  • Coordinate and maintain calendars for multiple team members or departments
  • Schedule client meetings, internal check-ins, consultations, and follow-ups
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
  • Manage scheduling software and ensure calendar updates are prompt and error-free
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms
  • Anticipate scheduling conflicts and offer practical solutions in real-time
  • Ensure appointment reminders and confirmations are sent out in a timely manner
Required Skills and Qualifications
  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
  • Excellent English communication skills—both verbal and written
  • Strong organizational skills with an ability to manage multiple calendars and priorities
  • High level of attention to detail and ability to work independently
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
  • Time zone flexibility and ability to work in U.S. business hours
  • Professionalism, discretion, and a client-focused mindset
  • Experience in healthcare, law, or service-based industries
  • Familiarity with CRM or EMR systems
  • Previous remote work experience with international teams
  • Ability to adapt quickly to new systems and workflows
Benefits

This is a full-time position working Monday to Friday, 7:00 AM - 5:00 PM CT or 7:30 AM - 5:30 PM CT.

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