Administrative Leader

23 hours ago

Manila, National Capital Region, Philippines beBeeAdministration Full time ₱800,000 - ₱1,200,000
Chief of Staff Position

We are seeking a highly skilled and experienced Chief of Staff to join our team.

  • Act as the primary point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner, ensuring seamless communication throughout the organization.
  • Coordinate executives' calendars and schedule meetings, making travel and accommodation arrangements as needed.
  • Rack daily expenses and prepare weekly, monthly or quarterly reports to track performance and identify areas for improvement.
  • Oversee the performance of other clerical staff, providing guidance and support to ensure they meet their job responsibilities.
  • Serve as an office manager by maintaining office supply inventory and ensuring a well-organized work environment.
  • Format information for internal and external communication – memos, emails, presentations, reports.
  • Take minutes during meetings, recording key decisions and actions items.
  • Screen and direct phone calls, distributing correspondence as necessary.
  • Organize and maintain the office filing system, ensuring easy access to important documents.
Qualifications
  • Work experience as a Chief of Staff, Executive Assistant or similar role.
  • Excellent skills in Google Workspace.
  • Outstanding organizational and time management skills, with the ability to prioritize tasks effectively.
  • Familiarity with office gadgets and applications (e.g. zoom, Skype, Apple products).
  • Excellent verbal and written communication skills, with the ability to articulate complex ideas simply.
  • Practices discretion and confidentiality, maintaining confidentiality when handling sensitive information.
  • College Graduate.
  • Experience in related field is a plus.
  • Familiar with phone and email etiquette.
  • Professional level in English (Oral and written communication).

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