Sales Operations Coordinator

1 day ago

Mandaue City, Central Visayas, Philippines beBeeSpecialist Full time A$1,500 - A$2,000
Remote Sales Support Specialist Job

The role involves acting as the backbone of our sales team, working closely with the sales director and wider sales team to ensure operations run smoothly.

  • Key Responsibilities:

  • Manage customer data, interactions, and deal progress within our CRM system (Salesforce)

  • Coordinate with the sales director and sales representatives to manage schedules, send reminders, and prepare for meetings

  • Draft and send professional, clear, and timely digital communications (emails, SMS) to clients and partner agencies

  • Send pre-meeting reminders to prospects and clients, and ensure follow-up correspondence is issued post-meeting

  • Track and follow up on leads, documentation, and application progress to ensure clients' optimal product use

  • Maintain regular, friendly communication with real estate agents and agencies to support strong, long-term partnerships

  • Keep accurate records of interactions, update trackers, and provide reports as required by the sales director

Requirements

We are seeking a proactive, organised, and digitally savvy individual with strong working knowledge of Salesforce CRM, including lead management, opportunity tracking, and activity logging.

  • Technical Capability: Comfort with digital tools including email automation, calendar platforms (Google Calendar or Outlook), and communication systems

  • Organisation & Time Management: Exceptional ability to manage multiple priorities, maintain structure, and anticipate team needs

  • Written Communication: Excellent grammar, spelling, and email etiquette. Clear, concise, and persuasive writing ability is essential

  • Attention to Detail: High level of accuracy in record-keeping, data entry, and task tracking

  • Customer-Focused Mindset: Friendly, solution-oriented approach to engaging with customers and agency partners

  • Problem Solving: Ability to anticipate and resolve administrative or scheduling issues before they become problems

  • Self-Motivation: Works independently with minimal supervision in a remote environment

A minimum of 2 years of experience in a sales support, executive assistant, or administrative coordination role, ideally in a high-performance sales or financial services environment, is highly desirable.

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