Detail-Oriented Executive Assistant

23 hours ago

Antipolo City, Calabarzon, Philippines beBeeMarketing Full time ₱3,500 - ₱5,000

We are seeking a highly organized and proactive professional to support the Founder in managing daily operations, administrative responsibilities, and marketing.

Responsibilities
  • Expertly manage and triage the Founder's inbox, categorizing, routing, and escalating issues as necessary
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
  • Maintain and update databases (press lists, vendor lists, etc.)
  • Oversee computer and equipment maintenance, management, and procurement
  • Manage office including ordering supplies and coordinating maintenance
  • Arrange travel, accommodations, itineraries, and related correspondence
  • Create and execute detailed expense reports for business trips
Client Support
  • Triage and respond to inbound inquiries from potential clients
  • Maintain the CRM and ensure accurate daily updates
  • Assist in organizing and participating in business development activities
  • Send welcome packages to new clients
Communications & Marketing
  • Support in updating website and social content created by the team
  • Manage and assist online entries for awards
  • Reach out to journalists and send press releases
  • Research contacts for journalists, events, and other outlets in the best interests of our organization
  • Support founders in press or event initiatives as required
  • Assist the Founder in managing the content calendar for social media
  • Help coordinate and execute in-house projects such as holiday gifts and events
  • Research speaking engagements for the founders
  • Research opportunities for new business, including contact information for potential partners
HR & Finance
  • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
  • Draft contracts for employees and freelancers
  • Manage sick leave protocols and communications
  • Support recruitment processes, including triaging candidate applications
  • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
  • Process and manage accounts payable and receivable
  • Perform weekly bookkeeping reconciliations
Requirements
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed
Benefits
  • Two weeks of paid time off.
  • Training and development programs.
  • Work from home.

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply

  • Detail-Oriented Loan Specialist

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeLoanProcessor Full time A$21,600 - A$24,000

    Job Role OverviewWe are seeking a detail-oriented and proactive Loan Processor to strengthen our finance team and deliver exceptional client experiences.This role is ideal for someone who thrives on managing details, keeping processes moving, and building positive relationships with clients.You will be the key point of contact for clients throughout the loan...

  • Detail-Oriented Office Administrator

    24 hours ago

    Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱400,000 - ₱500,000

    Job TitleJob Description:We are seeking a detail-oriented Administrative Support Specialist to assist senior management and streamline processes.Key Responsibilities:Office Management: Oversee daily operations, manage office supplies, equipment, and facilities.Administrative Support: Provide support to senior management, coordinate with departments, and...

  • Executive Project Assistant

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeProject Full time ₱960,000 - ₱1,140,000

    Job OverviewWe are seeking a detail-oriented and proactive Project Coordinator to assist in managing priorities, streamlining workflows, and ensuring seamless collaboration across teams.

  • Career Oriented Virtual Assistant

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeVirtual Full time ₱2,500,000 - ₱4,200,000

    Work Remotely with UsWe're seeking ambitious professionals to join our team as virtual assistants.As a virtual assistant, you'll be part of a dynamic and collaborative environment where you can work closely with clients to help them operate and scale different parts of their growing businesses.About the RoleYou'll be responsible for drafting emails, handling...

  • Executive Assistant

    1 day ago

    Antipolo City, Calabarzon, Philippines Careers at My Online Staff Full time

    Executive Assistant (Morning shift/Work from Home)Join Our Team: Permanent Work-from-Home OpportunityMy Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift, allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority.The ideal candidate will provide top-level...

  • Executive Assistant

    1 week ago

    Antipolo City, Calabarzon, Philippines Duraville Realty and Development Corporation Full time ₱500,000 - ₱1,000,000 per year

    Reports directly to the President and maintains confidentiality.Answers phone calls and check emails correspondences.Prepares letters, memos, special power of attorney, deed of sale, affidavit of loss, etc. and keeps file records organized.Facilitates various sponsorship requests and business meeting registration and coordinate with the marketing department...

  • Detail-Oriented Clinical Note Creator

    21 hours ago

    Lipa City, Calabarzon, Philippines beBeeClinical Part time $45,000 - $55,000

    **Note Writer Position Overview**We are seeking a detail-oriented and reliable individual to create and review clinical notes with the assistance of AI tools, supporting mental health professionals in their work.The ideal candidate will draft, review, and refine mental health clinical notes using AI-powered tools, ensuring accurate and comprehensive...

  • Detail-Oriented NEMT Dispatcher Wanted

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeDispatcher Full time ₱7,200 - ₱7,800

    Job TitleWe are seeking a detail-oriented and customer-focused NEMT Dispatcher to assist in scheduled non-emergency medical transportation services.The ideal candidate will handle inbound and outbound calls professionally, assist customers and drivers with trip inquiries, address service inquiries, reroute trips to another available driver if the original...

  • Executive Assistant Position

    4 hours ago

    Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱18,000 - ₱25,000

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to manage our team's daily tasks.Key Responsibilities:Manage calendar schedules and remindersPerform data entry and record-keeping tasksProvide exceptional support via phone, email, or chatAssist with content creation and social media...

  • Executive Assistant

    1 week ago

    Trece Martires City, Calabarzon, Philippines Seller's Hub Inc. Full time ₱16,000 - ₱18,000 per year

    Job Summary:The Executive Assistant provides direct support to the CEO by managing daily schedules, handling critical communications, and ensuring that administrative operations run smoothly. This role requires strong organizational skills, attention to detail, and the ability to maintain discretion when dealing with confidential information. You will serve...