Remote Property Manager

1 day ago

Quezon City, National Capital Region, Philippines beBeeProperty Full time ₱7,200 - ₱7,800
Administrative Assistant for Property Management

We are seeking a highly skilled and detail-oriented professional to support our commercial property management operations. This role requires experience in property management, preferably in a commercial setting but with consideration given to residential experience.

The ideal candidate will possess strong organizational and multitasking abilities, excellent written communication skills, and proficiency in Excel, SharePoint, and Microsoft Office Suite. They will also be able to obtain bids, track expenses, and manage property maintenance requests efficiently.

This is a behind-the-scenes role, primarily handling communications via email, managing property operations, and assisting property managers with financial and administrative tasks.

  • Key Responsibilities:
  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into the property management system and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense (CapEx) projects and non-CapEx repairs.
  • Utilize Excel and SharePoint for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

This is a full-time remote position.

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