HVAC Administrative Specialist

1 week ago

Calamba, Calabarzon, Philippines beBeeHVACAdministrator Full time ₱35,000 - ₱48,000
HVAC Office Administrator Job Overview

We are seeking a highly organized and detail-oriented professional to manage administrative tasks for our company. The ideal candidate will multitask efficiently, stay ahead of deadlines, and ensure smooth operations.

Job Responsibilities:
  • Task Management:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Interaction:
    • Communicate with clients, vendors, and contractors via email, phone, and text messages
  • Project Coordination:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Safety & Compliance:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing Support:
    • Help manage online presence, customer engagement, and brand awareness
  • HVAC Plans & Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using project management tools
  • Estimating Assistance:
    • Utilize estimating software to review takeoffs, measure materials, and assist in preparing estimates
Requirements:
  • Qualifications:
    • Proven experience in HVAC, construction, or related industry
    • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
    • Proficiency in using project management tools to track project progress, vendor estimates, and submittals
    • Proficient in estimating software for takeoffs and estimation support
    • Strong organizational and time management skills, ability to handle multiple priorities in fast-paced environment
    • Excellent verbal and written communication skills
    • Proactive, adaptable, and able to anticipate company needs
    • Proficiency in common office software
  • Preferred Skills:
    • Experience with other project management and communication tools
    • Knowledge of compliance and safety regulations in HVAC industry
    • Strong problem-solving skills and ability to work independently
    • Ability to manage social media platforms and contribute to marketing efforts

About Us:

We are a dynamic company committed to delivering exceptional service and quality results. We offer a supportive work environment and opportunities for growth and development.

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