Procurement Specialist

As a Procurement Analyst, you will play a critical role in supporting our Inventory Planning and Procurement initiatives.

This position reports directly to the Procurement Supervisor and is responsible for day-to-day procurement operations, including purchasing, managing vendor relationships, tracking orders and data, handling contracts and payments, and generating reports to support cross-functional teams.

• Order Creation and Management: Ensure timely and accurate placement of purchase orders, negotiate PO terms with vendors, monitor vendors' compliance with agreed ship dates, track all orders and shipments to ensure correct and on-time delivery of goods, and partner closely with our Operations team and external partners to ensure timely and accurate execution of inventory plans.
• Data Management: Create, manage, and audit large data sets in support of various Planning and Procurement functions, support the Planning team in the execution of demand forecasting and supply planning, partner with merchant teams in planning for New Product Introductions, collaborate with the Operations team in shipment scheduling and warehouse allocation, facilitate the transfer and implementation of data between various systems, databases, and spreadsheets, operate system-based processes and procedures for planning, order management, purchasing and supply chain, and drive automation and documentation of planning functions and processes.
• Vendor and Contract Management: Develop effective communication strategy and maintain good business relations with vendors, monitor the purchasing mailbox and serve as the point of contact for vendors on all PO concerns, assist the merchandising team with vendor onboarding, maintain and keep records of vendor contracts and insurance certificates.
• Accounts Payable Management: Submit PO, commission, and/or sample payments that are due for approval, monitor payments to ensure vendors and agents are paid accurately and on time, maintain and reconcile records of payments and chargebacks, coordinate vendor requests for new or changed bank account information to the accounting team for verification.
• Reporting and Analysis: Develop reports and presentations in a clear and actionable manner, support team and other functions through ad hoc analysis and projects, adapt, develop, and expand skills as new and advanced tools and solutions are introduced.

Requirements

• Bachelor's Degree in Business Management, Supply Chain Management, Economics, or other related course with quantitative background.
• Minimum of one (1) year relevant experience in procurement involving purchase orders, which also entails analyzing data sets in support of various Inventory Planning and Procurement initiatives preferably gained from a multinational environment.
• Must be adept in collaborating with other teams on the conduct of in-depth cross-functional projects which will have a direct impact on Balsam Brands' business.

Benefits

• Government-mandated Benefits (SSS, PAG-IBIG, PhilHealth)
• 13th Month Pay
• Paid Leaves
• Internet Subsidy
• Healthcare Coverage (+ 2 dependents)
• Maternity, Paternity, and Solo Parent Benefit
• Continuous Learning and Professional Development Benefit
• Mental Health Support
• Company Incentive
• Meeting and Team Building Allowance
• Shutdown Week
• Volunteer Time Off
• Bereavement Leave

What We're Looking For

We're looking for a detail-oriented and proactive individual who can effectively communicate with vendors and internal stakeholders, analyze complex data sets, and drive process improvements. If you're a results-driven professional with a passion for procurement and supply chain management, we encourage you to apply.