HVAC Operations Coordinator

24 hours ago

Lipa City, Calabarzon, Philippines beBeeOperations Full time ₱35,000 - ₱48,000
HVAC Operations Coordinator Job

We are seeking a highly organized and detail-oriented professional to manage the administrative and operational tasks of our HVAC company.

The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

Key Responsibilities:
  • Job Coordination & Documentation:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication:
    • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
  • Project & Office Management:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media:
    • Help manage our online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using Monday.com
  • PlanSwift & Estimating Support:
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates
    Qualifications:
    • Proven experience in HVAC, construction, or a related industry
    • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
    • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals
    • Proficient in PlanSwift for takeoffs and estimation support
    • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
    • Excellent verbal and written communication skills
    • Proactive, adaptable, and able to anticipate company needs
    • Proficiency in Gmail, Google Sheets, Google Docs, Monday.com, WhatsApp, PlanSwift, and RingCentral
    Benefits:

This role offers the opportunity to work in a dynamic and growing industry, with a chance to develop new skills and contribute to the success of our team.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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