Freelance Family Law Office Administrative Assistant

7 days ago

Manila, National Capital Region, Philippines beBeeLegal Full time $29,920
Job Description

We are seeking a skilled and detail-oriented Legal Assistant to join our team. The ideal candidate will have experience in managing client communications, scheduling, document preparation, and billing processes.

The role exists to support the law office's efficient daily operation by reducing operational bottlenecks and ensuring that client interactions are timely and professional.

Key Responsibilities:
  • Email & Communication Management:
    • Manage multiple client-group emails, ensuring prompt and professional responses.
    • Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal and standard documents using available templates and legal document software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management using Asana to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks:
    • Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations).
    • Provide additional supportive tasks as needed for office operations.
Requirements
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker
  • Work Setup:
    • Remote position
    • Must have a reliable internet connection and a quiet workspace
    • Required to provide own computer with Intel Core i5 or something similar or higher operating system
What We Offer
  • Full-time employment
  • Competitive hourly rate: $7 per hour
  • No benefits package included

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