Remote Home-Based Administrative Coordinator

7 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000

This is a job opening for a highly skilled and organized Administrative Assistant who can work from home. This individual will be responsible for handling various administrative tasks, including processing mail, managing vendor orders, tracking production schedules, and maintaining accurate records.

Job Responsibilities
  • Oversee clerical tasks such as processing, sorting, and routing incoming and outgoing mail.
  • Provide exceptional customer service and demonstrate strong interpersonal skills.
  • Sort and distribute vendor invoices to the billing and accounts payable departments as necessary.
  • Order and manage product inventory; receive and forward documentation and appropriate information to the ASB inventory/sales support team for receipt completion.
  • Order follow-up with vendors to verify order receipt to meet client's delivery timeline.
  • Track orders from production schedule to delivery date of product(s), through the use of a workflow management system.
  • Manage backorder processes, including identification of backorders and replacement with a comparable product.
  • Manage and take action to reduce accounts receivable aging.
  • Assist clients with administrative duties.
  • Create and update records, ensuring accuracy and validity of information.
  • Create, maintain, and enter information into databases.
Requirements
  • College degree in Marketing, Business Administration, or a related field.
  • 3-5 years of experience in Customer Service, Data Entry, Administrative Assistance, or similar roles.
  • Excellent spoken and written English communication skills.
  • Able to work U.S. EST hours (graveyard shift in PH time).
  • Strong understanding of office management systems and procedures.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Suite (Sheets, Gmail, etc.).
  • Familiarity with tools such as Wild Apricot, JotForm, Canva, SharePoint, Slack, and social media platforms.
Benefits
  • Full-time employment with opportunities for career growth.
  • Permanent work-from-home setup.
  • Company equipment provided.
  • Internet stipends upon regularization.
  • HMO Coverage.
  • PTO credits and service incentive leaves.
  • Major spring and winter company live events.
  • Monthly employee appreciation virtual events.
  • Company-provided career skills training courses.

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