Accounting Specialist

Billing Business Analyst

Apex Fintech Solutions powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.

The Billing Business Analyst will work within the Billing Operations team and will be responsible for handling client month end billing tasks and will also serve as a key liaison between Product Management, Engineering, and the Billing Operations team. The Billing Business Analyst will play a critical role in ensuring accurate client month end billing, supporting month-end activities, and identifying opportunities to automate and improve manual processes.

This role interacts with several other Apex teams as well, including Accounting, Treasury, Client Service, Operations, Compliance, and Technology. In addition to ensuring the successful monthly billing of clients the individual in this role will also assist with requirements gathering for new billing features and enhancements and will work with the Product Management team to ensure new billing features and enhancements are properly validated and QA tested.

The Billing team plays a critical role in the firm ensuring clients are accurately charged per their contract, which is key to a positive and lasting impression of our firm and is an essential part of properly tracking revenues for the firm as we continue to grow. The Billing Business Analyst must be a critical thinker, analytical, energetic, and possess a strong attention to detail. This individual is expected to function in a fast-paced environment, communicate well, and meet deadlines associated with the month-end process.

• Support month-end settlement processing by preparing, validating, and analyzing data to ensure timely and accurate results.
• Actively participate in firmwide and departmental projects and initiatives, including implementation of the new billing system
• Elicit, capture, and document business and functional requirements to enable manual billing tasks to be converted to automated tasks by collaborating with the Project Management and Engineering teams.
• Identify and implement process improvements, suggesting changes to streamline operations, improve workflows and controls, minimize risk, reduce manual interventions, and reduce inefficiencies where needed.
• Complete billing set-up of new clients based on specified terms detailed in signed contracts, and ensure proper billing rate setup.
• Prepare journal entries and monthly reconciliations for assigned general ledger accounts and proactively communicate daily status and escalate issues as needed.
• Assist with quarterly and annual audit requests as needed.
• Liaise with other operational teams as well as Client Service teams to resolve any outstanding billing issues and ensure accuracy and timely payments.
• Actively cross-train to provide back-up coverage for all team members.

• Bachelor's degree in Business, Finance, Accounting, or related field (or equivalent work experience) required
• 2+ years of experience in business analysis or a related field, preferably for a clearing or brokerage firm.
• Strong proficiency with Microsoft Excel, NetSuite accounting system, SQL, and experience using data visualization tools (e.g., Power BI, Looker) preferred
• Prior experience in the financial field with a deep understanding of related regulatory and compliance requirements is a plus

We offer a comprehensive package of benefits, including competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At Apex Fintech Solutions, we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.