Administrative Coordinator

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800
Job Summary

We are seeking an experienced administrative professional to manage day-to-day operations and bookkeeping tasks for our construction/roofing organization. The ideal candidate will have strong organizational skills, attention to detail, and experience with AccuLynx software.

This role involves providing exceptional customer support, entering work orders, processing invoices, researching permits and licenses, and maintaining accurate financial records.

About the Role

  • Answer incoming phone calls, take accurate messages, and provide excellent customer service
  • Enter work orders, project details, and job updates into AccuLynx (or other construction/roofing software)
  • Prepare and process invoices, and assist with accounts payable and receivable entries
  • Maintain accurate financial and project records in QuickBooks or other accounting software
  • Research permit and license requirements for jobs in various municipalities
  • Coordinate with project managers, estimators, and field crews to ensure timely information flow
  • Maintain organized digital and physical filing systems for contracts, invoices, and project documents
  • Assist with scheduling, correspondence, and other general administrative duties

Requirements

  • Prior experience in an administrative/bookkeeping role within construction or roofing preferred
  • Experience with AccuLynx strongly preferred; familiarity with other construction or roofing software accepted
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Strong communication skills and professional phone etiquette
  • High attention to detail and accuracy in data entry and recordkeeping

Benefits

  • Purely remote work opportunity
  • Night Shift (EST)
  • Weekly pay

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