High-Level Administrative Support Professional

2 days ago

Manila, National Capital Region, Philippines beBeeVirtual Full time $4,800 - $6,000
Executive Virtual Assistant Job Description

We are seeking a highly skilled and organized Executive Virtual Assistant to join our team. In this role, you will provide high-level assistance to executives and leadership teams, manage calendars and communications, and support ongoing operational and project-based tasks.

Key Responsibilities:
  • Manage calendars (Google Calendar, Calendly) and schedule meetings
  • Handle email management and correspondence
  • Follow-ups via email, chat, and/or phone
  • Organize travel arrangements, expense reports, and itineraries
  • Prepare reports, presentations, and meeting minutes
  • Maintain confidentiality and handle sensitive information
General Operations Assistance:
  • Assist with data entry, research, and document preparation
  • Manage and update project management tools (Asana, Trello, ClickUp, etc.)
  • Handle basic bookkeeping or invoicing tasks
  • Coordinate with different teams and stakeholders to ensure smooth workflow
  • Provide customer support via email, chat, or social media (as needed)
Qualifications:
  • Quality Assurance, Trainer, Recruitment Specialist, or similar)
  • Strong general business support skills, including:
    • Administrative assistance
    • Calendar and schedule management
    • Email and inbox handling
    • Basic documentation and reporting
    • Professional written and verbal communication
  • Excellent English communication skills (both written and verbal)
  • Strong organizational, time-management, and multitasking skills
  • Tech-savvy and comfortable using tools such as:
    • Productivity software (Google Suite, Microsoft Office, Slack, etc.)
    • Project management platforms (Asana, Trello, ClickUp)
    • AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required)
  • Ability to work independently with minimal supervision
Benefits:
  1. Salary rate is up to $6/hr based on experience
  2. Pandemic-proof job
  3. Dedicated and distraction-free workspace
What We Offer:
  1. Opportunity to work remotely from home
  2. Flexible work schedule
  3. Access to cutting-edge technology and tools

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