Full-Time Legal Support Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeSupport Full time $18,320
Job Description

We are seeking a highly skilled Legal Support Specialist to join our team. As a key member of our office, you will play a vital role in supporting the efficient daily operation of our law firm.

Your primary responsibilities will include managing client communications, scheduling, document preparation, and billing processes to ensure timely and professional interactions with clients.

Key Responsibilities
  • Email and Communication Management: Manage multiple client-group emails, ensuring prompt and professional responses using templated responses for frequently asked client questions and follow-ups.
  • Document and Calendar Management: Draft legal and standard documents using available templates and legal document software, and organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates, and ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations and Billing: Oversee task management using project management platforms like Asana to monitor staff workflow and deadline adherence, and assist in preparing and sending invoices and collection letters using billing software.
  • Special Projects and Personal Tasks: Coordinate events and staff recognition activities, and provide additional supportive tasks as needed for office operations.
Requirements
  • Proven experience in paralegal or legal assistant roles, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software.
  • Bilingual Spanish Speaker.
Work Setup and Expectations
  • Remote position with a reliable internet connection and a quiet workspace.
  • 40 hours per week, Monday to Friday, 9:00 AM to 6:00 PM Central Time.
  • Competitive hourly rate.

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