Chief Operations Assistant

7 days ago


Rizal, Philippines beBeeExecutive Full time $1,100 - $1,500
Key Support Role

A proactive and highly organized support professional is needed to manage the daily operations of a founder. The successful candidate will work closely with the founder to streamline their day, protect their time, and free them up to focus on growth and client impact.

Job Responsibilities:
  • Triage and respond to emails on behalf of the founder.
  • Manage scheduling, calendar invites, and meeting preparation.
  • Prepare daily and weekly summaries or meeting agendas.
Administrative & Inbox:
  • Tackle email triage and response duties with ease.
  • Schedule appointments and send reminders with precision.
Operations & Finance:
  • Monitor recurring subscriptions and operational costs.
  • Support basic finance administration tasks such as uploading documents for the accountant.
Team & Task Management:
  • Organize client documents within Notion portals.
  • Maintain Notion trackers for lead tracking, swipe files, and project deadlines.
  • Flag team or client follow-ups that require attention.
Systems & Support:
  • Identify inefficiencies and propose system improvements or automations.
  • Maintain a library of Standard Operating Procedures (SOPs).
  • Provide light marketing support including content scheduling and DM follow-ups.
Requirements:
  • Excellent English communication skills.
  • Bachelor's degree (ideally).
  • 3+ years of related experience supporting a founder, solopreneur, or small team.
  • Bookkeeping experience is required.


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