Property Portfolio Coordinator

2 days ago

Taguig, National Capital Region, Philippines beBeeManagement Full time ₱7,000 - ₱8,000

Job Title:

Property Management Assistant

As a vital team member, you will provide expert administrative and operational support to manage our rental portfolio. This role is ideal for someone with strong experience in Australian or New Zealand property management and proficiency in Cirrus8.

Key Responsibilities:

  • Handle inquiries from tenants and landlords in a timely and professional manner
  • Coordinate virtual property tours and schedule inspections to ensure a smooth onboarding process for new tenants
  • Schedule repairs and maintenance, follow up on job status, and update relevant stakeholders
  • Prepare, issue, and manage lease agreements, renewals, and other property-related documentation
  • Upload and update property listings across various online portals to ensure accuracy and visibility
  • Coordinate property access and scheduling for showings, routine inspections, and condition reports
  • Handle data entry, digital filing, and other general administrative tasks
  • Record and track rental payments, bond deposits, and tenant ledger updates
  • Maintain organized property files, lease agreements, and maintenance records
  • Support the property management team with ad hoc tasks and administrative projects as needed

Requirements:

  • Minimum 9 months of experience in Australian or New Zealand property management
  • Experience using Cirrus8 property management software is mandatory
  • Experience in Rex software is a bonus but not required
  • Proficient in at least one of the following platforms: Property Me, Property Tree, AILO, Inspection Express, Kolmeo
  • Strong working knowledge of Microsoft Office (Teams, Excel, Word) and Google Workspace
  • Familiarity with Trello, Monday.com, or similar task/project management tools

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