Administrative Support Specialist

12 hours ago

Taguig, National Capital Region, Philippines beBeeOperations Full time ₱7,200 - ₱7,800
Program Operations Assistant

The primary function of this role involves providing administrative support to the program team, ensuring seamless day-to-day operations.

This includes tasks such as data entry, project coordination and management, and general administrative duties assigned by the Program Manager.

Key Responsibilities:
  • Ensure timely and accurate responses to hiring manager and supplier inquiries through mailbox management.
  • Provide assistance to the Program Manager, Specialists, Hiring Managers, and Suppliers during all stages of the requisition and contingent worker management processes.
  • Support onboarding and offboarding activities to facilitate smooth transitions for workers.
  • Monitor missing timesheets, expenses, and invoice submissions, and follow up with Associates and Managers to ensure approval completion by Payroll Deadline cut-off.
  • Facilitate Timesheet uploads in the VMS system (where required).
  • Process Bonuses, Expense Reimbursements, or other ad hoc billing requirements in the VMS.
Requirements:
  • High School Diploma.
  • 1-3 years' work experience in a related field, such as recruiting, staffing, or administration.
  • Proficient with technology, including Microsoft suite of products and Adobe Creative Cloud.
  • Familiarity with VMS, HRIS, or ATS systems.
  • Excellent communication skills (written and verbal).
  • Able to take direction and escalate problems when necessary.

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