Senior Construction Industry Administrative Support Specialist

7 days ago

Rizal, Philippines beBeeAdministrative Full time ₱5,310 - ₱18,550
Construction Industry Executive Assistant

We are seeking an experienced Executive Assistant to support our leadership team. As a key member of our organization, you will be responsible for providing high-level administrative support, coordinating executive calendars, and managing complex projects.

Key Responsibilities:
  • Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations specific to construction projects.
  • Handle confidential information with discretion, ensuring compliance with industry regulations.
  • Assist in organizing and maintaining project documentation, contracts, and permits.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams.
  • Monitor project timelines and deliverables, providing updates to executives as needed.
  • Conduct research related to construction materials, vendors, and industry best practices.
  • Manage expense reports and assist in budget tracking for construction projects.
  • Organize and maintain the executive's filing system, both electronic and physical.
  • Perform general administrative tasks to support the executive team.
Requirements:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years of experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills: reading, writing, and speaking.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy.
  • High attention to detail and problem-solving skills.
  • Tech-savvy with knowledge of cloud-based systems and virtual communication tools.

This is a remote job that offers a competitive salary package and various benefits. The successful candidate will have excellent communication and organizational skills, as well as a strong understanding of the construction industry.

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