Support Property Management Professional

7 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱240,000 - ₱480,000
Administrative Assistant Opportunity

This role supports daily operations for a property management company in New York.

The Administrative Assistant will handle resident communication, vendor coordination, and inspection scheduling across multiple buildings.

Key Responsibilities:
  • Make professional outbound calls to residents for payment collection and fee follow-ups.
  • Send bulk email notices to residents regarding payments and updates.
  • Maintain spreadsheets tracking payment status and collection activity across properties.
  • Schedule inspections with certified service companies.
  • Track vendor proposals and ensure certifications are up to date.
  • Manage ongoing projects across 11 properties, ensuring deadlines are met.
  • Assist with administrative tasks for the property manager as needed.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
  • Keep detailed records of all communications and activities.
Requirements:
  • 2–3 years of administrative experience, preferably in real estate, property management, or customer service.
  • Excellent phone and communication skills, especially for payment-related calls.
  • Proficiency with spreadsheets and email management tools.
  • Ability to manage multiple projects with organization and attention to detail.
  • Experience coordinating with vendors and managing schedules.
  • Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members.
  • Willingness to support personal admin tasks as part of a comprehensive support role.

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