Administrative Services Specialist

1 week ago


Barcelona, Philippines beBeeAdministration Full time ₱50,000 - ₱75,000
Job Overview

The Accounts Administrator plays a pivotal role in supporting the client's accounting team. This position is crucial for ensuring seamless day-to-day operations, client correspondence, document management, and communication with regulatory bodies.

Duties & Responsibilities
  • Process and distribute completed tax documents and other forms for electronic signature.
  • Save signed documents to the relevant client folder.
  • Draft standard accountant correspondence and letters for client communication.
  • Manage client email inquiries, take messages, and redirect queries to the appropriate staff.
  • Assist with distributing group communications and newsletters.
Financial Operations
  • Generate and process invoices in accounting software.
  • Manage debt collection activities via email and follow up with clients as required.
  • Monitor and update client details in workflow management systems.
Compliance Support
  • Prepare and send ASIC company review correspondence using business software.
  • Manage incoming ATO correspondence within the Tax Agent Portal, including official communications.
  • Respond to ATO phone calls, including arranging payment plans and handling client-related inquiries.
System Administration
  • Maintain and update client CRM records in customer relationship management platforms.
  • Ensure accurate storage and retrieval of client records across all systems.
  • Support the implementation and use of cloud-based software to improve operational efficiency.
Qualifications & Experience
  • A minimum of 2 years' experience in an administrative role, preferably within accounting or financial services.
  • Strong knowledge and experience in at least one accounting software, ideally Xero.
  • Experience using business tools such as NowInfinity and ActiveCampaign (preferred).
  • Proficiency in Google Workspace and Microsoft Office Suite.
  • Previous experience working within a remote or hybrid team environment.
  • Demonstrated ability to learn new systems, processes, and business terminology quickly.
  • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills with high attention to detail.

This role offers flexibility, inspiring workspaces, free refreshments, and competitive compensation among its benefits.



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