Senior Event Coordinator

2 days ago

Mabalacat, Central Luzon, Philippines beBeeEvent Full time ₱2,500,000 - ₱3,000,000
Event Coordinator Role Overview

The Event Coordinator is responsible for planning and executing events that bring the company's distributed workforce together. This role involves coordinating logistics, managing vendors, and ensuring seamless event execution.

  • Partner with Sr. Events Manager to power event planning and execution.
  • Drive event logistics, including venue sourcing, vendor coordination, and on-site support.
  • Manage attendee communications, travel, and registration.
  • Collaborate with teammates across Employee Experience, People Ops, Comms, and Executive Admin team to ensure alignment on timelines, roles, and responsibilities.
Key Responsibilities
  • End-to-end event coordination, including logistics, vendors, and attendees.
  • Build clear planning artifacts and keep stakeholders aligned on milestones and responsibilities.
  • Manage vendors, invoices, and contracts, ensuring accuracy and compliance.
  • Serve as first point of contact for attendee inquiries and manage travel and registration.
  • On-site operations, including setup, signage, registration, and troubleshooting.
  • Cross-functional collaboration, partnering with multiple teams to ensure seamless event execution.
Requirements
  • Relevant experience in events coordination, operations, or hospitality (corporate or agency experience a plus).
  • Impeccable organization and attention to detail, comfortable juggling multiple timelines and priorities.
  • Bias for action and getting things done, staying calm under pressure, anticipating needs and solving issues before they escalate.
  • Strong written and verbal communication skills, ability to communicate effectively with stakeholders.
  • Vendor, events, and budget fluency, knowledge of basic concepts such as quotes, contract routing, POs/invoices, and cost tracking.
  • Proficiency with collaboration, PM, and event tools, actively using AI to speed research and drafting.
  • Growth mindset, eager to learn, take on ownership, and contribute to playbooks, templates, and continuous improvement.
Benefits

This role offers opportunities for growth and development, collaborating with a talented team to execute events that bring the company's workforce together. As a member of the Employee Experience team, you will be part of a thriving business that prioritizes employee well-being and connection.

What We Offer
  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment.
  • A chance to make a meaningful impact on the company's workforce.

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