Administrative Operations Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeCRM Full time $60,000 - $80,000
Job Title: CRM & WordPress Expert

Location: Remote

Hours: Monday to Friday, 4AM – 8AM EST

About the Role:

We are seeking a highly skilled and proactive Executive Assistant to join our team. As a CRM & WordPress Expert, you will be responsible for streamlining administrative operations and web functionality.

The ideal candidate will have advanced knowledge of Salesforce (or similar CRM platforms like Pipedrive) and proficiency in WordPress website management and customization.

Main Responsibilities:
  • Customize and manage Salesforce CRM workflows and dashboards
  • Build and customize WordPress forms and layouts
  • Assist in client follow-ups, email communications, and scheduling meetings
  • Generate and manage invoices, receipts, and basic bookkeeping entries
  • Coordinate between departments for task updates and completion
  • Identify and suggest automation opportunities using tools like Make.com or Zapier
  • Maintain data accuracy across systems and support data migration projects
Key Qualifications:
  • Proven experience in executive or virtual assistance
  • Excellent communication skills—both written and verbal
  • Strong time management and ability to work independently
  • Ability to handle sensitive data with confidentiality and discretion
  • Familiarity with Google Workspace (Gmail, Calendar, Sheets, Docs)
Technical Skills:
  • WordPress (Forms, Plugins, Page Editing)
  • Salesforce or equivalent CRM tool
  • Google Workspace (Gmail, Calendar, Sheets, Docs)
  • Basic bookkeeping or invoicing tools
  • Automation platforms (Make.com, Zapier – optional)

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