Executive Virtual Support Specialist

2 days ago

Caloocan City, National Capital Region, Philippines beBeeVirtual Full time ₱25,500 - ₱39,500

Job Title:

">Executive Virtual Support Specialist
">

Role Summary:

The Executive Virtual Support Specialist plays a vital role in supporting the company's operations by handling various administrative tasks remotely. The ideal candidate will have excellent communication skills, be tech-savvy, and possess strong organizational abilities.

Key Responsibilities:

  1. Document Management: Store and organize documents and files securely to prevent data breaches.
  2. Data Entry: Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes efficiently.
  3. Research and Procurement: Research products, purchase goods, and secure samples as required.
  4. Marketing and Sales Support: Store, update, and collect information for marketing and sales campaigns through a CRM system.
  5. Financial Administration: Create and send statements or invoices, track payments, and record company expenses accurately.
  6. Trend Analysis and Reporting: Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  7. Project Monitoring and Communication: Monitor projects, conduct internal communication, and organize company data effectively.
  8. Calendar Management: Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
  9. Travel Arrangements: Prepare itineraries, book hotels, rental cars, etc.
  10. Client Communication: Convey information to incoming calls, make calls for appointments, or conduct informational inquiries.
  11. Email Management: Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  12. Ad Hoc Tasks: Perform other tasks as required by the company.

Required Skills and Qualifications:

  • At least 6 months to 1 year of experience as a Virtual Assistant.
  • At least 18 years of age and completed Senior High School.
  • Excellent phone, email, and instant messaging communication skills.
  • Solid organizational and time management skills.
  • Able to work on a graveyard shift.
  • Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude and willingness to be trained.

Benefits:

  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

Work Schedule: US work hours (20-40 hours per week)

Work Location: This is a remote job.

Salary Package:

  • Entry Level (1-3 years of experience): Up to PHP 25,500.
  • Intermediate Level (3-5 years of experience): Up to PHP 34,000.
  • Expert Level (5+ years of experience): Up to PHP 39,500.

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