Virtual Operational Specialist

2 days ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time $40,000 - $70,000
Job Title: Virtual AssistantAbout the Role

We are seeking a proactive and energetic virtual professional to support our operations team.

  • This role is ideal for a versatile individual with experience in project management and customer service environments, who can effectively manage multiple priorities concurrently.
Key Responsibilities
  1. Executive Support:
        Manage calendars, schedule meetings, and coordinate travel arrangements for senior executives.
        Serve as a liaison between executives and various departments to ensure effective communication and follow-up.
  2. Project Management and Operations:
        Assist in planning, tracking, and reporting on project progress.
        Coordinate with cross-functional teams to ensure project deadlines and deliverables are met.
        Support general administrative duties including data entry and file management.
  3. Customer Service and Communication:
        Act as a point of contact for customers and executive leadership.
        Facilitate communication, resolve issues, and implement process improvements.
  4. Financial and Administrative Support:
        Support finance and accounting tasks such as budgeting, expense tracking, and preparing financial reports.
        Handle general administrative duties including correspondence and document preparation.
  5. Collaboration and Reporting:
        Collaborate with colleagues on marketing campaigns and sales initiatives.
        Prepare reports and presentations to support business development efforts.
  6. Adaptability and Flexibility:
        Manage multiple tasks simultaneously, adapting quickly to changing priorities.
        Proactively identify and implement process improvements to enhance operational efficiency.
Qualifications
  1. Experience & Skills:
        Proven experience as a virtual assistant or similar role.
        Preferred background in project management and customer service experience.
        Demonstrated experience working with senior executives and across various business functions.
        Solid understanding of finance, accounting, sales, and marketing processes.
        Excellent organizational skills with the ability to manage multiple priorities concurrently.
        Strong written and verbal communication skills.
  2. Attributes:
        A proactive, energetic approach with a strong attention to detail.
        Ability to work independently and as part of a collaborative team.
        Adaptability and eagerness to learn in a fast-paced environment.
  3. Education:
        A Bachelor's degree in Business Administration or a related field is preferred.

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