Executive Administrator

11 hours ago


Biñan, Calabarzon, Philippines RCX Recruitment Inc. Full time
About the Role

As an Executive Administrator at RCX Recruitment Inc., you will be responsible for overseeing the administrative staff, communicating job expectations, appraising job results, and disciplining employees. This role requires a strong leader who can initiate and coordinate goals, deadlines, and projects for the department.

Key Responsibilities
  • Supervise administrative staff by communicating job expectations, appraising job results, and disciplining employees as necessary.
  • Initiate and coordinate goals, deadlines, and projects for the department to ensure smooth operations.
  • Develop and implement policies and procedures to improve operations and function of the department.
  • Deal with government agencies and prepare necessary permits and certifications required for the company's operations.
  • Receive, check, and process customer orders and coordinate with Production and Warehouse in arranging deliveries.
  • Maintain and update customers' and suppliers' database to ensure accurate records.
  • Prepare Sales Invoices, Delivery Orders, Credit Notes, Debit Notes, and other relevant documents.
  • Issue Purchase Order and monitor shipment schedules from factories.
  • Update the system into inventory control when shipments arrive.
  • Liaise with freight forwarders and warehouse department on all deliveries and shipments.
  • Assist in procurement of local supplies and services requirements of Warehouse and Production Department.
  • Assist in preparation of necessary documentation in compliance with ISO procedures.
  • Maintain documents, information, and other confidential data relevant to the operations.
  • Ensure neat and tidy filing of all documents at all times for easy reference.
Requirements

We are seeking a highly skilled and experienced Executive Administrator who possesses the following qualifications:

  • Bachelor's Degree holder.
  • At least 5 years of administrative supervisorial or equivalent experience.
  • Excellent communication, both written and verbal, and problem-solving skills.
  • Strong organizational skills, including the ability to multitask.
  • Knowledge of Philippine Customs and PEZA regulations and processes is an advantage.
Work Environment

This role is based in Laguna Technopark, Binan, Laguna, and requires a willingness to work in this location.



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