Senior Legal Operations Specialist

5 days ago


Taguig, National Capital Region, Philippines Filinvest Group Full time
Job Description

The Filinvest Group is seeking a highly skilled Senior Legal Operations Specialist to join its legal team. The ideal candidate will have experience in managing legal operations and systems, as well as excellent technical skills.

Key Responsibilities:

  • Administer and maintain the legal management system to ensure smooth operation of the legal department.
  • Collaborate with the legal team to identify system requirements and implement updates or modifications as needed.
  • Develop and maintain the system's organizational structure, user roles, permissions, and access controls to ensure compliance with regulations and best practices.
  • Train legal staff on system functionalities and ensure proper utilization of the legal management system.
  • Troubleshoot and resolve technical issues related to the legal management system, escalating issues as necessary.
  • Collaborate with IT and/or external vendors for system upgrades, new implementations, and integrations with other systems.
  • Regularly review system performance and usage analytics, generating reports and identifying areas for improvement or optimization.
  • Stay up-to-date with the latest technology trends and emerging legal management system solutions to propose enhancements or updates.
  • Lead change management and adoption efforts for system updates or new implementations, working closely with stakeholders.

Documents and Records Management:

  • Files documents and records according to defined document filing and classification standards.
  • Organizes the filing and classification of documents and records according to defined standards.
  • Guards retention periods and safe disposal of documents and records.
  • Maintains active inventory of records and documents.

Administrative Tasks:

  • Supports legal operations regarding billing.
  • Performs other duties and responsibilities assigned by General Counsel, Tax, Litigation, Corporate Governance leads, and the Legal Operations Manager.

Technical Competencies and Skills:

  • Strong technical skills to navigate and efficiently utilize legal management systems and related applications.
  • Excellent knowledge of legal department operations and processes, as well as legal technology trends and advancements.
  • Proven track record of successfully implementing and managing legal management systems, including integration with other systems.
  • Strong project management and organizational skills to prioritize tasks and handle multiple projects simultaneously.
  • Excellent communication and collaboration skills to work effectively with legal professionals and technical support teams.
  • Attention to detail and problem-solving abilities to troubleshoot technical issues and identify solutions.

Qualifications:

  • Bachelor's degree in business, political science, legal management, or a closely related field.
  • Experience in Power BI, SQL, Excel are advantages but not required.
  • Has experience in the field of legal and compliance systems.
  • Preferably has experience in business operations and process flows but not required.
  • Amenable to work on-site in BGC, Taguig (Monday-Friday).

Salary Range: PHP 60,000 - PHP 90,000 per month.



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