Senior Project Coordinator Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeProjectCoordinator Full time $60,000 - $80,000
Job Overview

This is a senior project coordinator position that involves supporting commercial office furniture projects.

Main Responsibilities
  • Procurement and Quotation Management
    • Solicit, compare, and manage quotes from top US office furniture brands to ensure all pricing aligns with budgets and is accurately documented.
    • Build strong relationships with vendor representatives to ensure timely, accurate product and pricing information.
  • Project Administration and Documentation
    • Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Material Takeoffs and Procurement Support
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes to minimize waste and procurement errors.
  • Vendor, Client, and Internal Coordination
    • Act as a liaison for product availability, lead times, and deliveries.
    • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics and Project Execution
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
    • Assist with budget tracking and reporting throughout the project lifecycle.
    Qualifications and Requirements
    • Bachelor's degree in Interior Design, Architecture, or a related field.
    • At least 5+ years of experience in a project support, administrative, or coordination role.
    • Strong familiarity with notable US commercial office furniture manufacturers.
    • Proficiency in Microsoft Office Suite, with advanced Excel skills for data management.
    • Exceptional organizational skills and meticulous attention to detail.
    • Excellent verbal and written communication skills.
    • Proactive and resourceful with a strong problem-solving aptitude.
    • Ability to manage multiple tasks concurrently and prioritize effectively.

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