Remote Support Specialist

2 weeks ago

Porac, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Job Description

We are seeking a highly skilled and experienced Administrative Assistant to support our team in a remote work arrangement.

Main Responsibilities:
  • Support Professionals: As an Administrative Assistant, you will provide secretarial tasks, manage client communications, and utilize relevant tools and platforms to ensure seamless operations.
  • Calendar Management: You will be responsible for managing calendars, booking appointments, and coordinating meetings across multiple time zones.
  • Client Liaison: You will liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Secretarial Work: You will handle ASIC-related secretarial work, including Form 484, Form 362, company renewals, and changes to corporate records.
  • Email Management: You will monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Databases and Documents: You will maintain and update internal databases and document registers.
  • Document Preparation: You will prepare, review, and format documents and correspondence with high accuracy.
  • Administrative Support: You will provide admin support to team members across different departments.
  • e-Marketing and Social Media: You will assist with basic e-marketing and social media scheduling or content coordination.
Required Skills and Qualifications:
  • Maturity and Discretion: You must possess a high level of maturity and discretion in handling sensitive information.
  • Attention to Detail: Strong attention to detail and organizational skills are essential.
  • Communication Skills: Excellent verbal and written English communication skills are required.
  • Calendar Management: You must be able to manage calendars and appointments independently.
  • Time Management: Self-motivated with the ability to work remotely and manage time effectively.
  • Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, etc.
Benefits:

This role is ideal for someone who is highly organized, reliable, and proactive, with excellent attention to detail and the ability to work autonomously. If you have experience working in or with an Australian accounting firm, it's a plus. Familiarity with Xero Practice Manager, Trello, Mailchimp, or similar platforms is also beneficial.

Others:

Please note that this role requires confidentiality, compliance, and accurate record keeping at all times. We value your integrity and commitment to maintaining high standards in your work.

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