Property Manager

1 week ago

Ayala Alabang, National Capital Region, Philippines Filinvest Group Full time
Job Title: Property Manager

The Property Manager is responsible for the efficient and economic management of clients' assets and finances with the highest level of integrity and excellence.

Key Responsibilities:
  • Coordinate with various organizations, agencies, and offices related to the assigned property.
  • Supervise personnel assigned to the property, including those from sub-contracted services.
  • Attend to general maintenance requirements, security, and safety control, as well as cleanliness of the assigned property.
  • Address and respond to residents' concerns, complaints, and inquiries.
  • Act as a mediator on issues between residents before elevating the issue to the Grievance Committee head.
  • Prepare and submit monthly management reports and other reports as required.
  • Ensure the assigned property is insured against loss or damage by fire and other risks or perils.
  • Recommend programs and/or action plans to maintain and improve facilities and services.
  • Prepare meeting agendas and materials for Board Meetings, General Membership meetings, and other special meetings.
  • Implement policies and programs as promulgated by the Board of Trustees.
  • Prepare correspondences, circulars, and memoranda for the information of Unit Owners, Tenants, and/or Occupants.
  • Ensure compliance with building codes and LGU regulations.
  • Conduct monthly Board of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendors evaluation, weekly toolbox and coordination meetings.
  • Ensure all legal/conveyance documents are properly filed and available on site.
  • Safeguard residents' security and confidentiality standards.
Financial Responsibilities:
  • Submit daily and monthly Cash Flow Statements detailing collections and disbursements.
  • Review and evaluate Monthly and Annual Finance Financial Statement reports.
  • Properly handle, safeguard, and monitor the use of clients' funds and assets to incur savings.
  • Prepare annual budget, operating expense, capital expenditure, and special assessment for the assigned property.
  • Monitor daily collection reports against deposit or cash position.
  • Review all entries with the association's accounting records are true and correct.
  • Strictly implement distribution of monthly statements of account.
  • Strictly implement the collection policy to ensure all unit owners, tenants, and/or occupants meet their financial obligations on time.
  • Review and process payment for government dues or assessments.
  • Responsible for safekeeping and control of the use of accountable forms.
  • Meets target Collection Efficiency of Association dues for Condo Corp/HOA members, developers, and other affiliates.
  • Ensure on-time collection/release of Management fee and Service fee.
  • Ensure monitoring, proper disbursement, and on-time replenishment of Petty Cash Fund (PCF).
  • Recommend cost reduction programs or activities.
Engineering Responsibilities:
  • Responsible for the daily maintenance, inspection, monitoring, and operation of the common area, including all types of machinery and equipment.
  • Strictly implement the preventive maintenance schedule to preclude unnecessary breakdowns, unscheduled repairs, and/or replacement.
  • Responsible for submitting technical maintenance reports requiring repair or replacement due to equipment or machine breakdown.
  • Conduct initial plan review of construction/fit-out requests and endorse to QA/declarant for vetting/approval.
  • Prioritize technical work to be done in accordance with safety, time duration, and budget.
Housekeeping Responsibilities:
  • Study, evaluate, and analyze security requirements to ensure safety and orderliness of the building.
  • Submit to the Board of Trustees, duly noted by direct superior, the recommendation on security programs to promote upkeep and emergency preparedness.
  • Review the Security Scope of Work, Periodic Operational Requirements, and Operating Budget.
  • Monitor the day-to-day performance of Security service personnel.
  • Strictly enforce security and safety procedures, including Fire Alarm Detection System, Emergency Preparedness Program, Earthquake Drills, Fire Drills, and Bomb Detection.
  • Ensures regular updates of the Immediate Action Plan (IAP).
Competencies and Skills:
  • Planning and Organizing Skills
  • People Management
  • Critical Thinking
  • Leadership
  • Decision making
  • Communication Skills
  • Initiative and Innovation
  • Professionalism
  • Good external and internal relations
  • Management Information System
Qualifications:
  • Bachelor's Degree holder of an engineering program.
  • Has a valid professional engineering license (Civil, Mechanical, Electrical).
  • At least eight years work experience with two to three years in a managerial capacity in Building facilities/ Village/ Estate management or other related service industry.
  • Willing to work onsite at Muntinlupa City.

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