High-Level Administrative Support Specialist

2 weeks ago

Porac, Philippines beBeeVirtual Full time $3,000 - $6,000
Job Description

We are seeking a highly skilled and organized Executive Virtual Assistant to provide high-level assistance to executives and leadership teams. This role involves managing calendars, scheduling meetings, handling email management and correspondence, and following up via email, chat, or phone.

The ideal candidate will have excellent organizational skills, professionalism, and experience working remotely using project management platforms and AI tools. They should be self-starters who thrive in dynamic environments.

  • Key Responsibilities:
  • Manage calendars (Google Calendar, Calendly) and schedule meetings
  • Handle email management and correspondence
  • Follow-ups via email, chat, and/or phone
  • Organize travel arrangements, expense reports, and itineraries
  • Prepare reports, presentations, and meeting minutes
  • Maintain confidentiality and handle sensitive information
Required Skills and Qualifications

The successful candidate will possess the following skills and qualifications:

  • Administrative Support: Excellent general business support skills, including administrative assistance, calendar and schedule management, email and inbox handling, basic documentation and reporting, and professional written and verbal communication.
  • Technical Skills: Strong proficiency in productivity software (Google Suite, Microsoft Office, Slack, etc.), project management platforms (Asana, Trello, ClickUp), and AI tools like ChatGPT, Claude AI, Gemini, Notion AI, and Canva AI.
  • Time Management: Ability to work independently with minimal supervision, prioritize tasks effectively, and manage multiple projects simultaneously.
Benefits

We offer a competitive salary rate, pandemic-proof job security, and a range of benefits, including:

  • Salary rate based on experience
  • Remote work arrangement with flexibility
  • Paid time off
  • HMO coverage
Others

We value our team members' well-being and offer a supportive work environment, opportunities for growth and development, and a commitment to diversity and inclusion.

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