Administrative Compliance Officer

1 month ago

Quezon City, National Capital Region, Philippines Global Cosmetics Full time

Join Global Cosmetics as an Administrative Compliance Officer and take advantage of a competitive salary of $45,000 per year. In this role, you will be responsible for ensuring the efficient operation of the office by providing administrative support.

Key Responsibilities:

1. Documentation and Record Management

  • Maintain and organize office files, including confidential documents, contracts, and employee records.
  • Assist in preparing reports, memos, invoices, and other necessary documents.
  • Manage both physical and digital filing systems to ensure that all documents are well-organized and easily accessible.

2. HR Support

  • Assist the HR department in processing employee records, such as leave forms, attendance tracking, payroll preparation, and day-to-day tasks.
  • Help organize employee activities and welfare programs, including trainings and company events.

3. Regulatory Compliance (Government Registrations, Accreditations, and Licenses)

  • Oversee and manage the filing, renewal, and maintenance of all required government registrations and licenses (e.g., business permits, tax certificates, regulatory body accreditations).
  • Ensure that the organization holds valid and up-to-date business permits and licenses at all times.
  • Prepare and submit necessary documents for government or industry accreditations (e.g., environmental permits, labor certifications, health and safety accreditations).
  • Track the validity of certifications and accreditations, ensuring timely renewals.
  • Stay updated on changes in government policies, regulations, and legal requirements that affect business operations.
  • Monitor deadlines and maintain schedules to avoid penalties for late submissions or lapses in licenses or registrations.
  • Ensure that the company complies with all relevant industry-specific regulations (e.g., health and safety standards, environmental laws, corporate governance regulations).
  • Maintain organized records of all government-related filings, communications, permits, and licenses.
  • Ensure that documents are easily accessible for audits or inspections by government agencies or internal teams.
  • Serve as the primary point of contact between the company and government bodies for issues related to permits, licenses, and accreditation.
  • Provide regular updates to management on the status of registrations, licenses, and accreditations.
  • Advise management on compliance risks and develop strategies to mitigate these risks.
  • Ensure compliance with new regulations and advise on any necessary adjustments to business operations.
Qualifications:

1. Educational Background:

  • Bachelor's degree in Business Administration, Office Management, or a related field is a plus.

2. Experience:

  • Prior experience in administrative, clerical, and compliance work is a plus but not always required.

3. Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Verbal and written communication skills in English.
  • Strong organizational skills with attention to detail.
  • Ability to multi-task and manage time efficiently.
  • Problem-solving abilities to address day-to-day challenges in an office environment.

4. Personal Attributes:

  • A proactive and positive attitude.
  • Willingness to learn and adapt to new administrative technologies and procedures.
  • Professional demeanor and ability to maintain confidentiality.

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