Executive Operations Specialist

1 week ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time $1,100 - $1,500

We're looking for an experienced Executive Assistant to support our founder in managing her day, calendar, and operations. As a proactive and highly organized individual, you'll be responsible for triaging emails, scheduling meetings, preparing daily summaries, and managing logistics for travel or events when needed.

  • Triage and reply to emails on behalf of the founder
  • Manage scheduling, calendar invites, and meeting prep
  • Prepare daily and weekly to-do summaries or meeting agendas

You will work closely with our founder to streamline her day, protect her time, and free her up to focus on growth and client impact. This role starts part-time but has strong potential to grow into a larger position as trust and systems are built.

We're looking for someone with excellent communication skills, attention to detail, and the ability to take initiative. If you have experience supporting a founder, solopreneur, or small team, bookkeeping experience, and proficiency in tools like Notion, Gmail, GDrive, Slack, Xero, Zapier, Hubspot, this could be the perfect opportunity for you.

Key Responsibilities:

  • Admin & Inbox:
    • Triage and reply to emails on behalf of the founder
    • Manage scheduling, calendar invites, and meeting prep
    • Prepare daily and weekly to-do summaries or meeting agendas
  • Light Ops & Finance:
    • Track recurring subscriptions and operational costs
    • Support basic finance admin (upload docs for accountant)
    • Manage logistics for travel or events when needed
  • Team & Task Management:
    • Upload and organize client docs into Notion portals
    • Help maintain Notion trackers (e.g. lead tracker, swipe files, project deadlines)
    • Flag team or client follow-ups that need attention
  • Systems & Support:
    • Spot inefficiencies and propose systems or automations
    • Maintain SOP library (turn Looms into SOPs)
    • Support founder on light marketing tasks like content scheduling or DM follow-ups
Requirements:

  • Excellent English Communication Skills
  • Bachelor's Degree (ideally)
  • 3+ years of related experience
  • Bookkeeping experience is required
  • Attention to detail, resourceful, and quick to take initiative
  • Proficiency in tools like Notion, Gmail, GDrive, Slack, Xero, Zapier, Hubspot

This is a remote job opportunity. We're open to working with professionals from all over the world who share our passion for innovation and growth.

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