
Remote HR Operations Specialist
24 hours ago
We are seeking a seasoned HR Operations Specialist to join our team. As a Virtual HR Recruiter/Manager, you will be responsible for full-cycle recruitment, creating detailed job descriptions and offer letters aligned with U.S. labor laws, building candidate pipelines and optimizing ATS tools, drafting and maintaining compliant HR policies, employee handbooks, and legal hiring protocols, ensuring compliance with U.S. federal/state regulations (e.g., FLSA, EEOC, I-9, FMLA), building and overseeing structured onboarding and training cycles, creating SOPs for employee roles, performance evaluations, and HR documentation, helping standardize internal workflows, time tracking, vacation policies, and performance reviews, collaborating with leadership on staffing plans and strategic HR development, assisting with payroll coordination, timekeeping, and employee satisfaction programs, and supporting the development of a scalable firm culture and retention-focused systems.
Key Responsibilities- Recruitment & Staffing:
- Manage full-cycle recruitment: sourcing, screening, interviewing, and hiring legal and administrative staff
- Create detailed job descriptions and offer letters aligned with U.S. labor laws
- Build candidate pipelines and optimize ATS tools
- HR Compliance & Policy Development:
- Draft and maintain compliant HR policies, employee handbooks, and legal hiring protocols
- Ensure compliance with U.S. federal/state regulations (e.g., FLSA, EEOC, I-9, FMLA)
- Onboarding & Internal Systems:
- Build and oversee structured onboarding and training cycles
- Create SOPs for employee roles, performance evaluations, and HR documentation
- Help standardize internal workflows, time tracking, vacation policies, and performance reviews
- Law Firm Operations Support:
- Collaborate with leadership on staffing plans and strategic HR development
- Assist with payroll coordination, timekeeping, and employee satisfaction programs
- Support the development of a scalable firm culture and retention-focused systems
- 3–5 years in HR/recruitment (preferably with U.S.-based clients or legal industry)
- Strong knowledge of U.S. labor regulations and HR best practices
- Experience creating HR policies, onboarding programs, and internal systems
- Excellent verbal and written English communication
- Proactive, organized, tech-savvy, and self-directed
- Bonus: Familiarity with U.S. law firms, SHRM-CP/PHR certification, or tools like Gusto, Asana, or ClickUp
- Be part of a purpose-driven, fully remote legal team that values innovation and efficiency
- Play a core leadership role in shaping the firm's growth and operations
- Work on meaningful projects that directly impact clients' lives and our internal success
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