Administrative Professional for Construction Projects

3 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱880 - ₱17,475
Executive Assistant with Construction Industry Expertise

We are seeking an accomplished Executive Assistant to support our executive team. The successful candidate will possess a strong track record of providing exceptional administrative support, managing complex calendars, coordinating projects, and maintaining confidentiality.

Key Responsibilities:
  • Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, reports, and presentations specific to construction projects
  • Handle confidential information with discretion, ensuring compliance with industry regulations
  • Assist in organizing and maintaining project documentation, contracts, and permits
  • Coordinate communication between executives, clients, subcontractors, and on-site teams
  • Monitor project timelines and deliverables, providing updates to executives as needed
  • Conduct research related to construction materials, vendors, and industry best practices
  • Manage expense reports and assist in budget tracking for construction projects
  • Organize and maintain the executive's filing system, both electronic and physical
Requirements:
  • Minimum 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree in Business Administration or related field preferred
  • At least 3 years of experience as an executive assistant or in a similar administrative role
  • Familiarity with the construction industry and its operations is highly desirable
  • Strong organizational and time-management skills
  • Excellent English communication skills: Reading, Writing, Speaking
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software
  • Ability to work independently and handle multiple tasks with a high degree of accuracy
  • High attention to detail and problem-solving skills
  • Tech-savvy with knowledge of cloud-based systems and virtual communication tools

A career as an Executive Assistant offers a unique blend of administrative and strategic responsibilities, requiring individuals to be versatile, adaptable, and skilled in various aspects of business operations. If you're passionate about supporting senior leaders and driving business success, this may be the ideal opportunity for you.

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