Strategic Business Operations Coordinator

2 weeks ago

Manila, National Capital Region, Philippines beBeeExecutive Full time $60,000 - $80,000
Job Summary

This role offers an exciting opportunity to support the management of daily operations, administrative responsibilities, and marketing initiatives in a dynamic environment.

Key Responsibilities:
  • Administrative Support:
    • Effectively manage and prioritize tasks to ensure seamless execution of administrative duties.
    • Optimize calendar management, scheduling meetings, resolving conflicts, and sending invitations.
    • Maintain accurate databases and update records as necessary.
    • Oversee office supplies and coordinate maintenance services.
    • Arrange travel, accommodations, and itineraries for team members.
    • Prepare detailed expense reports for business trips.
  • Client Development Support:
    • Triage and respond to inbound inquiries from potential clients, providing timely and effective communication.
    • Maintain the CRM system and ensure accurate daily updates.
    • Assist in organizing business development activities and participate in strategic planning sessions.
    • Prepare welcome packages for new clients and ensure a positive onboarding experience.
  • Communications & Marketing Support:
    • Collaborate with the marketing team to create engaging content for social media platforms.
    • Manage online entries for awards and recognition programs.
    • Research and establish connections with journalists and influencers in relevant industries.
    • Support the creation and distribution of press releases.
    • Assist in managing the content calendar for social media and help coordinate in-house projects.
    • Research speaking engagements for team members and identify opportunities for new business collaborations.
  • HR & Finance Support:
    • Administer payroll systems, including employee onboarding, salary updates, and benefits management.
    • Draft contracts for employees and freelancers, ensuring compliance with company policies.
    • Manage sick leave protocols and communicate effectively with team members.
    • Support recruitment processes, including candidate screening and interview coordination.
    • Coordinate employee onboarding and offboarding, including setup and welcome packages.
    • Process and manage accounts payable and receivable, ensuring timely payments and reconciliations.
    Requirements:
    • 4+ years of experience in executive assistance, communications, or marketing.
    • Must be able to work flexible hours and adapt to changing priorities.
    • Proven ability to communicate effectively, build relationships, and navigate complex situations.
    • Strong organizational and time-management skills, with attention to detail and high motivation levels.
    • Proficient in Google Workspace, Excel, and Microsoft Word, with experience in CRM software and sales tools highly valued.

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