Senior Support Specialist
7 days ago
Job Overview:
The Executive Assistant role at Fresenius Medical Care involves providing high-level support to executives, handling confidential materials, and serving as a primary liaison for communications. Key responsibilities include organizing meetings, managing travel arrangements, preparing budgets, and coordinating correspondence on behalf of the executive.
About the Role:
- Provide administrative support to senior management, including email management, scheduling, document preparation, and data entry.
- Coordinate virtual meetings, send invitations, manage RSVPs, record meeting minutes, and distribute resulting documents as necessary.
- Arrange travel logistics, including booking flights, hotels, and transportation, creating detailed itineraries, and coordinating events.
- Create and manage to-do lists, provide recommendations for business meetings, set reminders for upcoming tasks, and assist with software applications.
- Offer IT troubleshooting support, handle financial duties such as tracking expenses and processing invoices, and maintain up-to-date systems.
Qualifications and Skills:
- Academic degree or equivalent in relevant subject matter.
- A minimum of 3 years of experience, with at least 2 years supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with web meeting applications.
- Strong time management skills and ability to multi-task.
- Confidentiality: proven ability to handle sensitive information with discretion and integrity.
- Flexibility to work in a hybrid setup and adapt to changing priorities.
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