Administrative Assistant for Refrigeration Support

1 week ago

Barcelona, Philippines beBeeRefrigeration Full time ₱7,200 - ₱7,800

As an essential member of our team, we are seeking a highly skilled Administrative Assistant for Refrigeration Support.

The ideal candidate will possess excellent communication and problem-solving skills, with the ability to work effectively in a fast-paced environment.

Job Summary:

This role is responsible for providing administrative support to the refrigeration team, ensuring seamless coordination between technical teams, vendors, and management.

  • Key Responsibilities:
    • Monitor refrigeration systems for performance issues and notify the relevant personnel for troubleshooting.
    • Generate reports on system performance, maintenance schedules, and incidents.
Administrative Support:
  • Maintain accurate records of maintenance, repairs, and inspections.
  • Coordinate schedules for routine maintenance and emergency repairs with technicians and vendors.
Communication and Coordination:
  • Act as the primary point of contact between refrigeration technicians, facility managers, and external vendors.
  • Communicate system alerts or malfunctions promptly to relevant teams.
Documentation and Compliance:
  • Ensure all refrigeration logs, compliance records, and safety certifications are updated and filed appropriately.
  • Assist with audits and regulatory compliance documentation.
Inventory and Supplies Management:
  • Track and manage inventory related to refrigeration, such as spare parts and refrigerant supplies.
  • Order necessary materials and maintain an organized supply system.
General Administrative Tasks:
  • Answer calls, handle correspondence, and manage data entry for refrigeration-related operations.
  • Support budgeting and cost-tracking for refrigeration maintenance and repairs.

Requirements:

  • Experience in an administrative or support role, preferably in a technical or facilities management environment.
  • Familiarity with refrigeration systems or facility operations is an advantage.
  • Tech savvy individuals with proficiency in Microsoft Office Suite and other administrative tools.
  • Excellent communication and problem-solving skills.
  • Knowledge of refrigeration monitoring software or related technologies.
  • Understanding of safety and compliance requirements for refrigeration systems.

Benefits:

  • Work-from-home flexibility.
  • Night shift (EST) schedule.
  • Weekly pay.

Seniority Level: Associate

Employment Type: Full-time

Job Function: Administrative

Industries: Technology, Information, and Internet

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