Project Operations Manager

1 day ago

Bacoor, Calabarzon, Philippines beBeeCoordinator Full time ₱960,000 - ₱1,150,000
Project Coordinator Role

We are seeking a highly organized and proactive Project Coordinator to help manage priorities, streamline workflows, and ensure smooth collaboration across teams.

This role is perfect for someone who enjoys turning plans into action and ensuring everything runs smoothly without any hiccups.

  • Responsibilities:
    • Take detailed meeting notes and prepare comprehensive project plans for internal or client meetings.
    • Manage daily agendas, including email communication, meeting preparation, and task reminders.
    • Organize and maintain project plans in a cloud-based project management tool, ensuring all stakeholders are properly informed and deadlines are realistic.
    • Input and assign tasks after client calls, ensuring proper assignment and realistic timelines.
    • Communicate regularly with account strategists or owners to review task status and adjust timelines as needed.
    • Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables.
    • Weekly reporting and data entry into internal project boards.
    • Coordinate with creative teams as needed, including updating templates or creating simple workflows for clients.
    • Capture action items, assign them in the PM tool, and ensure completion.
    • Assist with scheduling internal or client-related meetings as needed.

Requirements
  • 4+ years of project management or operations experience (agency experience preferred).
  • Demonstrated history of strong organization, attention to detail, and follow-through.
  • 2+ years using a cloud-based project management tool (e.g., ClickUp) for project management.
  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination.
  • Strong task-focused mindset with ability to self-manage and anticipate needs.
  • Comfort with AI tools for drafting, research, or workflow automation.
  • 2+ years of Excel/Google Sheets experience (basic–intermediate formulas).
  • Ability to work US hours.
Nice to Have
  • Exposure to back-end processes in a marketing or creative agency environment.
Growth Opportunities
  • Manage light client communications for specific accounts as trust is established.
  • Handle various client and vendor communications around orders, design work, and POs.
  • Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination.

This role offers opportunities for growth and development in a fast-paced environment.

Seniority level
  • Mid-Senior level.
Employment type
  • Full-time.
Job function
  • Project Management, Management, Administrative.
Industries
  • Staffing and Recruiting.

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