Executive Support Professional

1 day ago

Davao City, Davao, Philippines beBeeAdministrative Full time $12,000 - $18,000

About Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Our goal is to empower businesses by providing them with the best talent available. We believe that our clients deserve only the highest quality support, and we strive to deliver exceptional results every time.

  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
Requirements

To be successful in this role, you will need to have:

  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
  • Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
  • Bonus if you've worked with entrepreneurs or supported civil/construction projects.
  • A plus if you have a knack for improving workflows and streamlining operations.

As a member of our team, you can expect:

  • $1000 - $1500/mo. depending on experience
  • $500 bonus at 90 days and $1,800 available in annual performance bonuses
  • 13th month pay
  • Performance-based bonuses
  • Comprehensive HMO policy, including dependents.
  • Annual continuing education budget to support professional development

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