Senior Administrative Specialist

3 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time $90,000 - $110,000
Job Title

We are seeking a seasoned professional to provide comprehensive support services for our organization.

The ideal candidate will possess exceptional organizational skills, technical proficiency, and strategic thinking to manage complex operations with discretion.

  • Manage global calendars and travel logistics including visas and itineraries
  • Prepare executive materials briefings reports presentations
  • Handle confidential correspondence and stakeholder communications
  • Organize board meetings investor relations and strategic sessions
  • Maintain filing systems and document control
  • Liaise between CEO and cross-functional teams
  • Coordinate projects and track deliverables
  • Support business reviews reports and regulatory filings
  • Assist with M&A due diligence
  • Manage external partnerships and regulatory interactions
  • Oversee legal audit and compliance communications
  • Coordinate HQ-subsidiary activities
  • Lead PR and media engagements
  • Design materials using Adobe Suite upholding brand standards
  • Manage digital assets and support product launches
  • Coordinate with external creative and technical agencies

Bachelor's degree in Business Communications or related field is preferred. MBA or advanced degree is a plus.

7–10+ years of experience as an Executive Assistant ideally in pharma nutraceuticals or tech manufacturing.

Knowledge of intellectual property management and patent processes.

Professional certification in project management PMP or administrative management CAP.

Excellent English communication skills additional languages are a plus.

Strong organizational project management and problem-solving skills.

Independent detail-oriented and adaptable to different time zones.

Culturally aware and security-conscious NDAs info security background checks.

Proficient in MS Office 365 and Adobe Creative Suite.

Familiar with CRM tools Salesforce HubSpot project management tools Asana Monday.com video platforms Zoom WebEx document management and basic HTML/CSS for email/web content.

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