Experienced Executive Assistant

6 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time $55,000 - $73,000
Job Description

We are seeking a highly organized and proactive Executive Assistant to support our client operations in a fast-paced, multi-service agency environment.

The ideal candidate will have a strong background in creative or service-based businesses and excellent communication skills. They will be responsible for maintaining detailed calendars, project timelines, and task tracking within Notion to organize real estate shoots, post-production timelines, and creative service deliverables.

Main Responsibilities:

  • Project Management: Maintain detailed calendars, project timelines, and task tracking within Notion to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Client Communication Support: Draft follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards across multiple service verticals.
  • Inbox, CRM & File System Oversight: Keep communications and files organized; tag leads in GoHighLevel CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
  • Proposal & Document Preparation: Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Media Scheduling & Shoot Coordination: Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
Requirements

To be successful in this role, you will need:

  • A minimum of 5.5 years of experience supporting executives in fast-paced creative or service-based businesses.
  • Proactive and self-starter mindset, able to work independently and offer solutions before being asked.
  • Strong written and verbal communication skills, comfortable drafting professional correspondence and interacting with clients as needed.
  • High proficiency in Notion required, with familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM.
  • Demonstrated ability to prioritize tasks, meet deadlines, and manage logistics without constant oversight.

Seniority Level: Associate Employment Type: Full-time Job Function: Administrative Industries: Advertising Services and Marketing Services

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