Commercial Interior Project Coordinator Specialist

This is a full-time remote position designed for someone with strong administrative and logistical skills, ready to make a significant impact. You will be instrumental in supporting commercial office furniture projects by providing exceptional coordination services.

• Quotation & Procurement (Commercial Furniture Focus)
  • Solicit, compare, and manage quotes from top U.S. office furniture brands and their dealers for systems, seating, case goods, and FF&E.
  • Ensure all pricing aligns with client expectations and is accurately documented; assist in preparing cost summaries and project proposals.
  • Build strong relationships with vendor representatives to ensure timely, accurate product and pricing information.
• Project Documentation & Admin
  • Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
  • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Ensure smooth information flow across internal teams, clients, and external vendors.
• Material Takeoffs & Procurement Support
  • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
  • Verify specifications and quantities to minimize waste and procurement errors.
• Vendor, Client & Internal Coordination
  • Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
  • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
• Logistics & Project Execution
  • Support scheduling and coordination of installations, deliveries, and site visits.
  • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
  • Assist with budget tracking and reporting throughout the project lifecycle.
  Qualifications
  • Bachelor's degree in Interior Design, Architecture, or any related field.
  • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
  • Strong familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.
  • Proficiency in Microsoft Office Suite, with advanced Excel skills for data management, and familiarity with project management software.
  • Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
  • Exceptional organizational skills and meticulous attention to detail, especially in document management.
  • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
  • Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
  • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
  • Familiarity with CAD software and being open to learning CET so as to liaise more effectively with Designers.
  About This Role
  • This is an ideal opportunity for a self-motivated professional with strong administrative skills and experience in commercial interiors, office furniture, or A&D project coordination.
  • You will have direct impact and global exposure in commercial design by bringing cutting-edge commercial office designs to life and gaining invaluable exposure to global standards and leading manufacturers.
  • The company offers a collaborative growth environment where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.