Marketing Operations Coordinator

1 day ago

Davao City, Davao, Philippines beBeeMarketing Full time $1,100 - $1,500
Executive Support Specialist

The ideal candidate will be a highly organized and proactive professional with exceptional problem-solving skills.

Job Responsibilities:
  • Administrative Operations:
    • Manage the founder's inbox, categorizing, routing, and escalating issues as necessary
    • Optimize calendar management, scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (press lists, vendor lists, etc.)
    • Oversee computer and equipment maintenance, management, and procurement
    • Manage office supplies and coordinate maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create and execute detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the CRM and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support updating website and social content created by the team
    • Manage and assist online entries for awards
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets in the best interests of the company
    • Support founders in press or event initiatives as required
    • Assist the Founder in managing the content calendar for social media
    • Help coordinate and execute in-house projects such as holiday gifts and events
    • Research speaking engagements for the founders
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly bookkeeping reconciliations
    Requirements:
    • 4+ years of experience in executive assistance, communications, or marketing
    • Must be able to work independently with excellent problem-solving skills
    • Proven ability to communicate effectively and build relationships
    • Strong organizational and time-management skills
    • Highly motivated, resourceful, and a go-getter mentality
    • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
    • Experience with CRM software and sales tools is a plus
    • Comfortable working flexible hours when needed

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply

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