Personal Assistant/Executive Assistant
4 weeks ago
Responsibilities
Research and Analysis:
- Conduct comprehensive research on a wide range of topics, including but not limited to travel destinations, market trends, and industry best practices.
- Specialise in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
- Prepare detailed reports, presentations, and summaries based on your research findings.
- Conduct in-depth research and data collection and analyse data from multiple sources to provide actionable insights and recommendations.
- Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
- Ensure travel plans are well-organised and optimised to minimise disruptions.
- Develop customised travel itineraries that align with the CEO's preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.
- Assist with passport, visa, and vaccination requirements, if necessary, and provide the CEO with necessary travel documents.
- Facilitate effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.
- Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.
- Help organise company-wide events, conferences, and corporate functions, as well as attend and support these events as needed.
- Assist with day-to-day Office and HR functions and duties
- Assist with Staff onboarding, including managing building accesses, IT / Systems accesses and keeping equipment records.
- Assist in recruitment
Key Skills
Bachelor's degree in business administration, Management, or a related field is preferred.
Proven experience (5+ years) as a Personal Assistant or in a similar executive support role, preferably supporting C-level executives.
Excellent communication skills, both verbal and written, with a keen eye for detail.
Proficiency in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.
Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
Discretion and the ability to handle confidential and sensitive information with utmost integrity.
Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
Excellent research skills and attention to detail.
With 5+ years of experience in managing VVIPs, Politicians or CEOs
Professional demeanour, adaptability, and the ability to maintain composure in high-pressure situations.
A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.
This role will directly report to the Office and HR Manager.
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