Admin Assistant

3 weeks ago


Philippines Central Visayas Filinvest Development Corporation Full time
FILINVEST COMPANY: SHAREPRO, INC.

The Administrative Assistant is responsible in ensuring departments effectiveness by providing information management support and handling corporate communication.

GROUP ADMINISTRATIVE SUPPORT

  • Provides administrative support to the departments by facilitating documentation and approval of the following:

a. Travel Forms

b. Budget requests

c. Necessary logistical and documentary support

  • Responsible for setting regular team meetings and ensuring that the issue tracker and agenda are updated regularly
  • Provide and ensure functionality of meeting logistics such us projector, laptop, venue, WiFi, snacks (as needed), etc.
  • Serves as primary contact for interdepartmental tasks and corporate initiatives

OFFICE SUPPLIES AND DOCUMENT MANAGEMENT

  • Prepare right forms such as RFP, ITSR, Transmittal slip, etc. to ensure proper documentation of files to be processed
  • Route documents to various department heads to make sure all signatories have signed the documents for processing
  • Monitor routed files using transmittals, receiving copy, logbook, etc. to avoid delays in processing documents
  • Safe keep office supplies and equipment as needed by the department

EXECUTIVE SUPPORT

  • Extend support as office liaison and point person of VP for Business Planning and Finance to subsidiary heads and other key partners in undertaking special projects and Management reports.

JOB QUALIFICATION

  • Candidate must possess at least a bachelor's degree in Business Studies in Administration, Management or equivalent
  • At least 3 years of related work experience
  • Specialized in clerical and administrative support or equivalent
  • Experience in real estate/construction is an advantage
  • Strong coordination and communication skills
  • Highly motivated and organized
  • Multi tasker and self-starter

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