Lead Operations Administrator

4 weeks ago

Philippines Insight Global Full time

Insight Global is looking to bring on an Operations Admin Lead for our Healthcare division in the Philippines

About This Role:

Insight Global is a premier technology staffing services firm, ranked as one of the fastest growing staffing firms for 10 consecutive years and named the 3rd largest IT Staffing firm in America. The Operations Administrative Specialist plays a pivotal role in ensuring smooth and efficient operations within the organization.

This position involves providing administrative support to various departments, managing office processes, and facilitating communication between teams. The Operations Administrative Specialist is responsible for handling a range of tasks to support day-to-day operations and contribute to the overall success of the company.

What You'll Do:

  • Lead in managing calendars, scheduling meetings, coordinating travel arrangements, booking hotels and communicating to the team members for validation of information.
  • Maintain accurate records and documentation, including updating and organizing files, information gathering and confirming details.
  • Lead in with the preparation and distribution of communications, and presentations.
  • Serve as a point of contact for internal and external contractors, responding to inquiries and directing them to the appropriate person or department.
  • Coordinate logistics for events, meetings, and conferences, including room reservations, catering, and audiovisual setup.
  • Assist with procurement processes, including purchasing supplies, equipment, and services as needed.
  • Assist with monitoring and tracking expenses, invoices, and budgets to ensure accuracy and compliance with company policies.
  • Support human resources activities, such as onboarding new employees, maintaining personnel records, and coordinating employee events.
  • Assist with facilities management tasks, including office maintenance, repairs, and supplies inventory.
  • Collaborate with cross-functional teams to streamline processes, improve efficiency, and implement best practices.
  • Participate in special projects and initiatives as assigned by management.

What You'll Need to Succeed:

  • Ready and willing to work in a dynamic environment.
  • Excellent ability to find solutions for global operations.
  • Outstanding time management and organizational skills.
  • Receptive to feedback and can work closely with multiple teams globally.

Skill Set:

  • Bachelor's degree in Business Administration, Operations Management, or related field preferred.
  • Proven experience in an administrative support role, preferably in operations or a similar environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational skills with the ability to multitask and prioritize workload effectively.
  • Strong attention to detail and accuracy in data entry and record keeping.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Ability to work independently with minimal supervision and as part of a team in a fast-paced and dynamic environment.
  • Knowledge of office management procedures and best practices.
  • Flexibility to adapt to changing priorities and deadlines.
  • Experience with project management tools and software is a plus.

Additionally:

  • You make people feel comfortable approaching you to share their thoughts, feelings, concerns, or needs.
  • You are patient, level-headed, and cool under pressure.
  • You have a passion for helping others.
  • You have technically solid troubleshooting skills.
  • You have the ability to work independently.

Compensation:

BASIC SALARY

*Salary offer will be based on experience and qualification; Salary will increase based on annual performance appraisal, and role succession/transition.

**Computed at Forex of $1=P56ss)

ADDITIONAL BENEFITS

  • Schedule: 8-hour shift, Monday-to-Friday
  • HMO no dependent
  • Accident Insurance
  • Employer Share (SSS, PHIC, and HDMF)
  • 13th Month Salary
  • *Communication –P2,500 ($45)/month
  • *Transportation Allowance –P5,000 ($91)/month

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