Creative Personal Assistant

3 days ago

Davao City, Philippines Med Supply US Full time
Position Overview:
We are seeking a highly creative, organized, and self-driven Personal Assistant to support entrepreneurial projects across Lilac and Med Supply US. This role requires someone who thrives in a fast-paced, ever-changing environment and can take open-ended ideas or tasks, turn them into actionable steps, and execute them effectively. You’ll manage multiple projects, source products, liaise with manufacturers, and ensure tasks are completed with minimal oversight.

Key Responsibilities:
  • Project Management: Take ownership of multiple concurrent projects, ensuring progress is made daily and deadlines are met.
  • Creative Execution: Bring abstract ideas and concepts to life through research, sourcing, and vendor coordination.
  • Product Sourcing: Use platforms like Alibaba to identify and negotiate with manufacturers for custom product ideas and ensure quality and cost efficiency.
  • Independent Problem Solving: Handle challenges and obstacles in real-time with a solution-oriented mindset.
  • Organization & Tracking: Use tools and systems to keep projects organized, track progress, and provide regular updates.
  • Communication: Maintain clear and proactive communication with the executive and external stakeholders via iMessage or other platforms.
  • Attention to Detail: Ensure every project and task meets the highest standard by focusing on both the big picture and small details.
  • Adaptability: Flexibly shift between projects and priorities, accommodating changing needs and expectations.

Qualifications:
  • Proven experience as a Personal Assistant, Project Manager, or in a similar role requiring independent execution of tasks.
  • Strong organizational and multitasking skills, with the ability to manage diverse projects simultaneously.
  • Proficiency with online tools, communication platforms, and systems for task tracking and reporting.
  • Experience sourcing products or working with vendors on platforms like Alibaba or similar.
  • A proactive, “can-do” attitude with the ability to push projects forward without constant direction.
  • Excellent communication and interpersonal skills for working remotely and building external relationships.
  • A creative mindset and adaptability to work on abstract and evolving tasks.

Preferred Qualifications:
  • Prior experience in e-commerce, product development, or international vendor coordination.
  • Familiarity with startup environments or entrepreneurial settings.

What We Offer:
  • A dynamic and flexible work environment.
  • The opportunity to work on creative, fast-moving, and impactful projects.
  • Competitive compensation based on skills and experience.

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